Policy Manual

ECPS Policy Manual


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Table of Contents

Section A: Foundations and Basic Commitments
AA:  School Division Legal Status 
AC:  Nondiscrimination
AD:  Educational Philosophy
AE:  School Division Goals and Objectives
AF:  Comprehensive Plan
AFA:  Evaluation of School Board Operational Procedures

Section B: Board Governance and Operations
BB: School Board Legal Status
BBA: School Board Powers and Duties
BBAA: Board Member Authority
BBBA: Qualifications of School Board Members
BBBC: Board Member Oath of Office
BBD: Board Member Removal from Office
BBE: Unexpired Term Fulfillment
BBFA: School Board Members Conflict of Interest
BCA: School Board Organizational Meeting
BCB: School Board Officers
BCC: School Board Clerk
BCE: School Board Committees
BCEA: Disciplinary Committee
BCF: Advisory Committees to the School Board
BCG: School Attorney
BDA: Regular School Board Meetings
BDB: Special School Board Meetings
BDC: Closed Meetings
BDCA: Calling and Certification of Closed Meetings
BDD: Electronic Participation in Meetings From Remote Locations
BDDA: Notification of School Board Meetings
BDDC: Agenda Preparation and Dissemination
BDDD: Quorum
BDDE: Rules of Order
BDDF: Voting Method
BDDG: Minutes
BDDH: Public Participation at School Board Meetings (Also KD)
 BDDH-R:   Public Participation at School Board Meetings
BF: Board Policy Manual
BFC: Policy Adoption 
BFE: Administration in Policy Absence (Also CHD)
BG: Board-Staff Communications (Also GBD)
BHB: School Board Member In-Service Activities
BHD: School Board Member Compensation and Benefits
BHE: School Board Member Liability Insurance

Section C: General School Administration
CA:  Administration Goals
CBA: Qualifications and Duties for the Superintendent
CBB: Appointment and Term of the Division Superintendent
CBD: Superintendent's Compensation and Benefits
CBE: Severance Benefits
CBG: Evaluation of the Superintendent
CF: School Building Administration
CH: Policy Implementation
CHD: Administration in Policy Absence (Also BFE)
CLA: Reporting Acts of Violence and Substance Abuse
CM: School Division Annual Report
CMA: School Division Annual Report Card

Section D: Fiscal Management
DA: Management of Funds
DA-R: Management of Funds
DB: Annual Budget
DG: Custody and Disbursement of School Funds
DGC: School Activity Funds
DI: Financial Accounting and Reporting
DIA: Reporting Per Pupil Costs
DJ: Purchasing
 DJA:   Purchasing Authority
DJB: Petty Cash Funds
 DJF:   Purchasing Procedures
DJG: Vendor Relations
DK: Payment Procedures
DL: Payroll Procedures
DLB: Salary Deductions
DLC: Expense Reimbursements
DM: Cash in School Buildings
DN: Disposal of Surplus Items
DO: Non-Locally Funded Programs

Section E: Support Services
EA: Support Services
EB: School Crisis, Emergency Management, and Medical Emergency Response Plan 
EBA: Buildings and Grounds Inspection
EBAA: Reporting of Hazards
EBAB: Possible Exposure to Viral Infections
EBBA: First Aid/CPR Certified Personnel
EBB: Threat Assessment Teams
EBBB: Personnel Training-Viral Infections
EBCB: Fire Drills
EBCD: School Closings
EC: Buildings and Grounds Management and Maintenance
ECA: Inventory and Reporting of Loss or Damage
ECAB: Vandalism
EDC: Authorized Use of School-Owned Materials
EDC:R1    Authorized Use of School-Owned Materials Regulation 
EEA: Student Transportation Services
EEAB: School Bus Scheduling and Routing
EEAC: School Bus Safety Program
EEAD: Special Use of School Buses
EF: Food Service Management
EFB: Free and Reduced Price Food Services
EFD: Food Sanitation Program
EGAA: Reproduction of Copyrighted Materials
EI: Insurance Management
ET: Educational Technology Foundations and Public School Foundations (Optional)

Section F: Facilities Development
FA: Facilities Development
FB: Facilities Planning
FE: Playground Equipment
FEA: Educational Facilities Specifications
FECBA: Energy Efficient Construction
FECBB: Accommodations for the Disabled
FEG: Construction Planning
FF: Public Dedication of New Facilities
FFA:
School Names
FG: Retirement of Facilities

Section G: Personnel
GA: Personnel Policies Goals
GAA: Staff Time Schedules
GAB/IIBEA: Acceptable Computer System Use
GAB-R/IIBEA-R: Acceptable Computer System Use
GAB-R2     Technology Initiative Regulations
GAB-E1 Acceptable Computer Use Agreement
GAE-JHG: Child Abuse and Neglect Reporting
GAH    School Employee Conflict of Interest 
GB: Equal Employment Opportunity/Nondiscrimination
GB-F: Report of Discrimination
GBA/JFHA: Prohibition Against Harassment and Retaliation
GBA-F/JFHA-F: Report of Harassment
GBB: Staff Involvement in Decision Making
GBC: Staff Compensation Procedures
GBC-E2: Notice of How Employees Who Work Less Than 12 Months Are to be Paid
GBD: Board-Staff Communications (Also BG)  
GBE: Staff Health
GBEA: Unlawful Manufacture, Distribution, Dispensing, Possession or Use of a Controlled Substance
GBEB: Staff Weapons in School
GBEC: Tobacco Free School for Staff and Students (Also JFCH)
GBEF-JHCL: Lactation Support
GBG: Staff Participation in Political Activities
GBI: Staff Gifts and Solicitations
GBL: Personnel Records
GBLA: Third-Party Complaints Against Employees
GBM: Professional Staff Grievances
GBMA: Support Staff Grievances
GBN: Staff Hiring Procedures
GBO: Virginia Retirement Services
GBR: Voluntary Retirement Savings Program
GC: Professional Staff
GCB: Professional Staff Contracts
GCBA: Staff Salary Schedules
GCBAA: Staff Hiring Incentive
GCBB: Supplementary Pay
GCBC: Staff Fringe Benefits
GCBD: Staff Leaves and Absences
 GCBD-R:   Staff Leaves and Absences
 GCBD-R1   Sick Leave Bank Regulation
GCBD-F   Sick Leave Bank Participation Form
GCBE: Family and Medical Leave
GCBEA: Leave Without Pay
GCBEB: Military Leave and Benefits
GCCB: Employment of Family Members
GCDA: Effect of Criminal Conviction or Founded Complaint of Child Abuse or Neglect
GCE: Part-Time and Substitute Professional Staff Employment
GCG: Professional Staff Probationary Term and Continuing Contract
GCI: Professional Staff Assignments and Transfers
GCL: Professional Staff Development
GCN: Evaluation of Professional Staff
GCPA: Reduction in Professional Staff Work Force
GCPA-R: Reduction in Professional Staff Work Force
GCPB: Resignation of Staff Members
GCPCB: Unused Leave Upon Retirement
GCPD: Professional Staff Discipline
GCPF: Suspension of Staff Members
GCQA: Nonschool Employment by Staff Members
GCQAB: Tutoring for Pay
GCQB: Staff Research and Publishing
GD: Support Staff
GDB: Support Staff Employment Status
GDG: Support Staff Probationary Period
GDI: Support Staff Assignments and Transfers
GDN: Evaluation of Support Staff Members
GDQ: School Bus Drivers

Section I:Instruction
IA: Instructional Goals and Objectives
IAA: Notification of Learning Objectives
IB: Academic Freedom
IC/ID: School Year/School Day
IE: Moment of Silence
IEA: Pledge of Allegiance
IEB: National Motto
IEC: Bill of Rights of the Constitution of the United States
IF: Curriculum Development and Adoption
IFE: Curriculum Guides and Course Outlines
IGA: Basic Instructional Program
IGAE/IGAF: Health/Physical Education
IGAG: Teaching About Drugs, Alcohol, and Tobacco
IGAH: Family Life Education
IGAI: Character Education
IGAJ: Driver Education
IGAK: Alternatives to Animal Dissection
IGBA: Programs for Students with Disabilities
IGBB: Programs for Gifted Students
IGBC: Parental Involvement
IGBE: Remedial and Summer Instruction Program
IGBF: Limited English Proficient Students
 IGBF-R   Limited English Proficient Students
IGBG: Homebound, Correspondence, and Alternative Means of Instruction
IGBGA: Online Courses and Virtual School Programs
IGBH: Alternative School Programs
IGBI: Advanced Placement Classes and Special Programs
IGDA: Student Organizations
IGE: Adult Education
IHA: Grouping for Instruction
IHB: Class Size
IIA: Instructional Materials
IIAA: Textbook Selection, Adoption, and Purchase
IIAB: Supplementary Materials Selection and Adoption
IIAE: Innovative or Experimental Programs
IIBD: School Libraries/Media Centers
IIBEA: Acceptable Computer System Use
IIBEA-R/GAB-R: Acceptable Computer System Use
IIBEA-E: Sample Letter to Parents: Acceptable Computer System Use
IIBEA-E2: Acceptable Computer System Use Agreement
IICA: Field Trips
IICB/IICC: Community Resource Persons/School Volunteers
IJ: Guidance and Counseling Program
IKA: Parental Assistance with Instruction
IKB: Homework
IKE: Promotion/Retention
IKEB: Acceleration
IKEB-R: Acceleration - Mathematics​
IKF: Standards of Learning Tests and Graduation Requirements
IKFA: Locally Awarded Verified Credits
IKG: Remediation Recovery Program
IKH: Retaking SOL Assessments
IL: Testing Programs
INB: Teaching about Controversial Issues
INDC: Religion in the Schools

Section J: Students
JB: Equal Educational Opportunities/Nondiscrimination
JB-F: Report of Discrimination
JBA: Section 504 Nondiscrimination Policy and Grievance Procedures
JC: School Attendance Areas
JCA: Transfers by Student Victims of Crimes
JCB: Transfers by Students in Persistently Dangerous Schools
JCJ: Classroom Assignments for Twins
JEA: Compulsory Attendance (Options 1 & 2)
JEB: Entrance Age/Admission of Persons Not of School Age
JEC/JEC-R: School Admission
JECA: Admission of Homeless Children 
JECB: Admission of Nonpublic Students for Part-Time Enrollment (Options 1 & 2)
JED: Student Absences/Excuses/Dismissals
 JEG:    Exclusions and Exemptions from School Attendance
JFB: Student Involvement
JFC: Student Conduct
JFC-R: Standards of Student Conduct
JFCA: Teacher Removal of Students from Class
JFCB: Sportsmanship, Ethics and Integrity
JFCC: Student Conduct on School Buses
JFCD: Weapons in School
JFCE: Gang Activity or Association
JFCF: Drugs in School 
JFCF-F: Drug and Alcohol Contract 
JFCH: Tobacco-Free School for Staff and Students (Also GBEC)
JFCI: Substance Abuse - Student Assistance Program
JFCJ: Written Notification of Violation of School Policies by Students in Alternative Education Programs
JFCL: Notification Regarding Prosecuting of Juveniles as Adults
JFG: Search and Seizure
JFHA/GBA: Prohibition Against Harassment and Retaliation
JFHA-F/GBA-F: Report of Harassment
JGA: Corporal Punishment
JGD/JGE: Student Suspension/Expulsion (Option 1 & 2)
JGD/JGE-R: Student Suspension/Expulsion (Option 1 & 2)
JGDA: Disciplining Students with Disabilities
JGDB: Discipline of Students with Disabilities for Infliction of Serious Bodily Injury
JHC: Student Health Services and Requirements
JHCA: Physical Examinations of Students
JHCB: Immunization of Students
JHCC: Communicable Diseases
JHCCA: Blood Borne Contagious or Infectious Diseases
JHCCA-E: Guidelines for School Attendance for Students with Human Immunodeficiency Virus
JHCD: Administering Medicines to Students
JHCE: Recommendation of Medication by School Personnel
JHCF: Student Wellness
JHCH: School Meals and Snacks
JHCL-GBEF: Lactation Support
JHDA: Human Research
JHG: Child Abuse and Neglect Reporting
JHH: Suicide Prevention
JJAC: Student-Athlete Concussions During Extracurricular Activities
JL: Fund Raising and Solicitation
JM: Restraint and Seclusion of Students
JN: Student Fees, Fines, and Charges
JO: Student Records
JOA     Student Transcripts 
JOA-R     Student Transcripts
JP: Student Publications
JRCA     School Service Providers
     

Section K: School-Community Relations
KA: Goals for School-Community Relations
KB: Public Information Program
KBA: Requests for Information
KBA F1     Request for Information Form
KBA-R     Request for Information Regulation 
KBAF-2     Record of inspection 
KBC: Media Relations
KBE: Internet Privacy
KC: Community Involvement in Decision Making
KD: Public Participation at Board Meetings (Also BDDH)
KF: Distribution of Information/Materials (Options 1 & 2)
KFB: Administration of Surveys and Questionnaires
KG: Community Use of School Facilities
KG-R: Community Use of School Facilities-Regulation
KG-F: Community Use of School Facilities
KGA: Sales and Solicitations
KGB: Public Conduct on School Property
KGC: Tobacco Use on School Premises
KH: Public Gift to the Schools
KJ: Advertising in the Schools
KK: School Visitors
KKA: Service Animals in Public Schools
KL: Public Complaints
KLB: Public Complaints About Learning Resources (Options 1 & 2)
KLB-E    Public Complaints About Learning Resources
KMA: Relations with Parent Organizations
KN: Sex Offender Registry Notification
KNA: Violent Sex Offenders on School Property
KNAJ: Relations with Law Enforcement Authorities
KNB: Reports of Missing Children
KP: Parental Rights and Responsibilities
KQ: Commercial, Promotional, and Corporate Sponsorships and Partnerships

Section L: Education Agency Relations
LA: Education Agency Relation Goals
LB: Relations with Private Schools
LBD: Home Instruction
LC: Charter Schools
LC-E: Charter School Application Addendum
LEA: Student Teachers
LEB: Advanced/Alternative Courses for Credit
LI: Relations with Educational Accreditation Agencies